Travel Planning Tips: A Stress Free Guide

So, you're ready for a vacation!

Whether you're ticking off a dream bucket list destination or staying local, it's always best to start the planning process as early as possible.

Of course, trip planning can be stressful, but don't worry—we're here to help.

Here are some great tips to make the process smooth and (dare we say it?) fun!

Travel planning boils down to two essential things—how much time and money you have to spend.

Ultimately, these two factors dictate where you can go and what you can do, so it's important to set them right from the start.

You'll typically already know how much time you have, but the main thing is when you can take the time. If you can only take two weeks off in January, then this may affect where you go. This is particularly true if you want to visit somewhere in peak season.

Your budget is a little more flexible because you can put a savings plan in place. However, be realistic about the amount of money you can save before you go.

Picking The Right Destination

It can be tricky to pick your destination when you consider the countless corners of the world to discover. So, we've laid out some things you should consider when choosing a destination.

What do you like to do?

Your chosen destination should accommodate the activities you actually enjoy.

Are you a history buff who loves exploring ancient landmarks? Or do you just want to relax on a beach vacation and drink cocktails?

Think about the destination's climate, too. If you can't stand rain or suffer in the heat, pick a place where you're going to feel comfortable.

Who are you going with?

The destination must be suitable for your travel companions. For example, Las Vegas is an amazing place for a friends' vacation, but it's not exactly kid-friendly.

Wherever you decide upon, make sure it has activities and facilities to accommodate everyone. If you're not sure, ask for their input on where they'd like to go.

What transport options do you need?

How do you plan to get around?

Do you want somewhere that has everything within walking distance? Or, do you need somewhere that offers car rentals or that has a good public transportation network?

You don't want to find yourself stuck, so take the time to research how easy it is to get around.

What about visa requirements?

Certain destinations have strict visa requirements, which may affect your ability to travel, especially if there is a long application process.

Think about how much time you have available and then look at how long it will take to secure a visa. Consider cost, too. Some visas, especially for a whole family, can quickly add up.

Smart Itinerary Planning

The destination is set! Now for the most exciting part of the planning process—creating the itinerary.

Freestyle or tour group?

Going freestyle with your travel planning allows you to venture off-piste and discover the lesser traveled spots. You can avoid the crowds and encounter local events and customs for a more authentic experience, but this takes a lot more organization.

On the other hand, letting a tour operator arrange everything for you has its benefits. You get transport and tickets included and it's pretty stress-free. You just show up and let the tour guide handle everything else.

However, you've got less time to "do your own thing", and tour groups tend to visit the most crowded places—tourist traps, in other words.

If you do decide to go with a tour operator, here are a few tips:

• Choose one that has lots of genuine positive online reviews.
• Ensure it's registered with local government tourism boards, regulatory agencies, and financial protection schemes.
• Study what's included and see if there are any hidden costs that could bump up the price significantly.
• Pick one that gives you plenty of free time alongside organized activities.

List your "must-sees"

We recommend building your itinerary by doing the following:

• 1. List the bucket list activities or places you absolutely can't miss. These are the non-negotiables.
• 2. Next, check out nearby specific interests. For example, a "must-see" beach may also offer scuba diving.
• 3. Note your activities in order of priority so you know what to organize first.
• 4. Plan backup activities in case of bad weather or transport issues

At this point, it's a good idea to start listing the estimated costs for each activity so you can keep on top of your budget.

Make it logical

Travel time is limited, so you need to maximize it by planning things logically:

• Plan any group activities according to location to reduce travel time and transportation costs.
• If using public transport, ensure your daily activities align with the bus or train schedules.
• Plan buffer time between activities to account for delays.
• Prioritize your must-see attractions so you don't run out of time.

Don't overload the day

It's tempting to stuff in as many activities as possible, especially if you're only going for a few days. Often, this leads to a stressful experience that becomes more trouble than it's worth.

Keep your itinerary as flexible as possible. Only book tickets for something if the website states that advance booking is necessary.

Leave room to "go with the flow"

This leads to our next tip. Leave room for the unexpected!

In our experience, some of the best travel experiences are the unplanned ones.

You could meet fellow travelers who take you to visit an amazing night spot you hadn't heard of. Or, you may drive past a beautiful village that you simply have to stop and take a look at.

Occasionally, even the best-laid plans go awry. A sudden storm could foil that trip to the water park, or that museum you wanted to visit could be closed for maintenance.

Or, you could simply be tired and want to spend the day lounging by the hotel pool.

Either way, leave plenty of wiggle room for spontaneous activities and sudden changes of plan to avoid disappointment.

Book Flights And Accommodation Early (And Shop Around)

This is a biggie! We all know that booking early lands you the best price.

Additionally, if you're going in peak season, booking early ensures you get your pick of flights and hotels before they sell out. Remember, don't be afraid to shop around for the best deals. Identify your ideal flight route and check out the hotels you want to stay in.

Then, use a search engine to check out available options—don't just select the first website you see. Prices vary wildly from one provider to another, so compare costs and deals before you go ahead and book.

Use A Travel Planner And Journal

Trip planning is much easier if you write everything down.

We recommend using a travel planner book for this very purpose. It allows you to keep all the essential information in one place and easy to refer to when needed.

Choose one that fits your needs. For instance, you could choose a planner that includes a pouch or pockets for your essential travel documents, or even quality stickers to make important information stand out.

Write a packing list

There's nothing worse than arriving at your hotel to discover you've forgotten your underwear!

Write a list of everything you want to take, categorize them (clothes, toiletries, etc.), and tick off the items as you pack. You're less likely to forget essentials this way.

Better yet, pack smart.

Look at your list. Do you really need to lug around 20 different outfits? Or, can some stay at home?

Keep tabs on your bookings

List all your bookings, including your hotel name, dates, and how to contact the establishment. Do the same for your flights and any pre-booked activities or day trips. Write the bookings down in chronological order so you can tell at a glance what's coming up next.

Update your budget daily

Use a budget tracker to keep account of expenditures. There are bound to be some days when you exceed your budget, and tracking this will help you scale back on other days.

Also, if you're somewhere that uses a different currency, have a page in your planner dedicated to currency conversions.

If you know what $1, $5, $10, etc. equates to in local currency, you'll have an easier time keeping your expenses in check.

Write down insurance details

Travel insurance is a necessary (but boring) part of trip planning. It's not fun to spend money on, but you'll be thankful should you ever need it.

Like your hotel and flights—shop around for the best travel insurance.

Many providers have travel insurance for specific types of trips. For example, there are special insurance policies for backpacking or sailing.

In your planner, write down the insurer's and your emergency contact's details. It's also a good idea to include a summary of your coverage.

Include emergency services and contacts

Find out how to get in touch with the emergency services of your chosen destination and write it in your planner.

Also, find out the address of the local medical facilities that accept tourists. Plus, it doesn't hurt to include contact details for the nearest embassy.

Note down local information

If you're visiting a foreign country, take the time to research and write down local customs and rules.

Taking the time to research ahead of your departure will help you respect the culture and enjoy a smooth trip. Leave space to jot down notes.

Last night, a fellow traveler told you about an amazing hidden beauty spot. If only you could remember what it was called or where it was!

This is where your journal can save you. Use blank note pages to jot down any useful information so you don't miss out.

Technology Is Your Friend

Thankfully, trip planning is a lot easier now that we have technology at our fingertips. All you really need is a smartphone, a travel planner, and a few well-chosen apps:

• Google Maps: Essential if you're traveling by car or hiking. Getting lost is no fun! Local SIM cards: They're inexpensive and will allow you to call and book local activities, taxis, etc.
• Public transportation apps: Large cities tend to have their own public transport apps where you can purchase tickets for buses, trams, metros, and trains. Also, many cities have Uber or similar services.
• Payment apps: Most destinations accept electronic payments in some form or another. An app like Wise or Revolut will allow you to convert your dollars and pay in local currency, too.

Frequently Asked Questions

How do I make a good travel plan?

A good travel plan begins with deciding the destination, budget, and travel dates. Research your options for accommodation, transportation, and activities, then organize your itinerary. Consider travel insurance and ensure you have the necessary documents, like visas.

What are the five steps to planning a trip?

The five steps to planning a trip are:

• Select the destination.
• Set your budget.
• Book flights and accommodations.
• Plan the itinerary and activities.
• Pack and prepare necessary travel documents.

Are travel agents worth it?

Travel agents can be worth it for complex trips, such as international travel, group tours, or if you want expert advice. They save time, provide access to exclusive deals, and handle logistics, but they do charge service fees.

Final Thoughts

Planning always takes effort, but it's worth it when you can avoid stress and concentrate on enjoying your vacation.

At Plum Paper, we're dedicated to helping you plan the best way possible, whether you need a basic planner, monthly planner, or something more freestyle.

Now, the only thing left to say is: Happy travels!